Terms and Conditions

To make a reservation for Nepal Trips, you have two options: Process a booking via our website or email us at info@adventureclubtrek.com

Our Tour prices are in USD. If you are booking a trip with us and paying in your local currency. In that case, the conversion will be based on the current exchange rate set by Nepal's Central Bank on the day of the transaction.

For Nepal trips, the remaining balance can be settled in USD/Credit card upon arrival or during the pre-trip meeting at our office or hotel.

Bookings (Bhutan and Tibet Trips)

Please provide us with a completed booking form, a copy of your passport, and a 35% deposit of the total trip cost.


The remaining balance should be paid in USD/Credit card 21 days before the trip departure date.

Last Minute Booking

For Nepal trips, we accept the last-minute booking 3 days before the departure date only if we have space available for the trip and full payment is required.

For Bhutan and Tibet trips, we will accept your last-minute booking 14 days before the tour departure date; full payment is required.

Payment can be made using either of the following methods:

Through Credit Card: 

Please click on the provided link to pay using a credit card. Fill out the form with the required information and proceed. This method is quick, easy, and secure. Click here.

Note: Credit card payments will incur an additional 3.5% fee for credit card processing.

Through Bank:

Swift/ Wire Transfer in USD

Pay to: Adventure Club Trek and Expedition Pvt. Ltd.

Type of Account: Current A/C 01902592750028

Paying Bank: Himalayan Bank Limited

Account type: Foreign currency (USD)

Branch: Thamel

Bank Address: Karmachari Sanchaya Kosh BLDG, Tridevi Marg, Kathmandu, Nepal

Bank Phone Telephone No: 977-1-4250201, 4227749.


NOTE: the clients should pay the bank service charges at the time of deposit.

Terms and Conditions

Our booking policy contains important information regarding Nepal tour/trek booking with Adventure Club Trek. Please take the time to read the policy carefully. The Booking terms and conditions constitute a legally binding contract between Adventure Club Trek and you for the services provided by ACT and set out the basis of your legal relationship with ACT regarding reservation and Payment:

Terms and Conditions

For the services agreed upon and contracted, a payment of 20% is normally required to confirm the booking. The balance can be paid either before departing from your country or upon your arrival in Nepal but before the commencement of your services. However, in certain cases, which might involve special hotel or resort bookings during peak season, we reserve the right to require full Payment in advance.

Mode of Payment:

The overseas advance payment can be made through wire transfers to our bank or by using your Visa or Master Card. After arrival in Nepal, payments can be made either by credit card with a 3.5% extra charge or by cash.

Policies Regarding Cancellation / NO SHOW / EARLY DEPARTURE

In case of cancellation of tour/travel services due to any avoidable/unavoidable reason/s, we must be informed in writing. Cancellation charges would be effective from the date we receive your communication in writing, and cancellation charges would be as stated below:

60 Days before arrival – No cancellation (Except deposit)

45 days before arrival - 10% of the tour/service cost.

15 days before arrival - 20% of the tour/service cost.

07 days before arrival - 25% of the tour/service cost.

48 hours before arrival - 50% of the tour/service cost.

Less than 48 hours or no show - NO REFUND

In the case of custom programs and peak season hotel bookings, a separate cancellation policy will apply, reflecting the specific conditions and expenses involved.

Should you cancel the trip after commencement, we would only be able to provide a partial refund, restricted to the amount we can recover from the hoteliers we patronized. We are not responsible for a refund for unused hotel accommodations, chartered transportation, missed meals, Etc.


Regarding refunds for unused services which were paid for and canceled in advance, the refund amount would be calculated using the cancellation policies stated above. The money refunded would be refunded to the person who had made the Payment to us. Please be aware that this process could take 2-4 weeks because of banking procedures. Suppose the refund is being made to a credit card or bank account. In that case, any bank charges will be debited from the refund amount.

Your personal belongings:

We are not at all responsible for any possible loss or damage of luggage or personal belongings, as travelers are responsible for taking care of their personal property.

Last Minute Booking

We can accept last-minute bookings from overseas by seven days before the tour begins, but ONLY FOR NEPAL TRIPS; WE CAN NOT ACCEPT LAST-MINUTE BOOKINGS FOR INDIA, BHUTAN, AND TIBET TRIPS. For all last-minute bookings, we require a full 100% payment. If you are in Nepal and wish to make a trek on short notice, please contact us so that we can attend to your needs with immediate bookings.

Travel Insurance:

We strongly advise our clients to buy a comprehensive insurance policy before booking any trip with us. Please ensure that the insurance company covers all medical and personal accidents, emergency evacuation, trip interruptions, and trip cancellations, including helicopter rescue, mountaineering hazards, loss or theft of valuables, and flight cancellations.

If you do not complete your trip:

In case of incomplete trekking, Climbing, expedition, Chitwan National Park tour, rafting, Bhutan, Tibet, and India tour, and all other any kind of tours in Nepal due to the customer's problems, sickness, and unfavorable weather, the amounts of money paid will not be refundable. People using any illegal smoking, alcohol, other illegal liquor, and illegal drugs, the company is not responsible for any damages. Should you have any questions or concerns regarding our payment terms and condition, please contact us without any hesitation. info@adventureclubtrek.com, adventureclubtreks@gmail.com

If we need to cancel your trip:

Suppose we have to cancel your trip no later than 15 days before the scheduled starting date due to unexpected problems like natural disasters, political/military conflict, or anticipated inclement weather. In that case, we will place you on an alternative trip of a similar type and standard. If you do not wish to go on it, we will provide a full refund for the canceled trip.

A note about domestic flights delayed:

It is important to consider that internal flights to/from Lukla can be subject to disruption. Due to bad weather, flights can sometimes be delayed or even canceled. Although such disruption is rare, we should be prepared for every eventuality, any time of the year, even in the peak trekking season. In case of flight cancellation, it is advised to bring extra money to cover the costs of additional nights in Kathmandu, as this expense will not be included in your package. Suppose you have to stay in Kathmandu longer than planned. In that case, you can enjoy other activities like cultural tours, rafting, or shopping as you wish, and we can help arrange this for you. For those travelers on a schedule that cannot be compromised, in case of flight disruption, which is very rare, we can arrange an alternative trek to suit personal needs and time constraints.

Our Liabilities

Adventure Club Trek will act only in the capacity. Providing other services. All exchange orders under which those agents provide those services.

All itineraries we give you are sample itineraries aimed at giving you a general idea of the intended trip's structure. Numerous factors, such as weather, road conditions, local politics, transportation, the participants' physical ability, Etc., may dictate well-being. It is unlikely that the itinerary would be substantially altered; if alterations are necessary, the leader will decide the best alternative, considering the whole group's best interest. When a change does occur, we do everything we can to minimize its effect. However, we cannot be responsible for the results of changes or delays. (Please see also "Flight Delays in Kathmandu and Lukla" under the heading" Other Information before your trip starts.") Our rates airlines. Since hotels and airlines retain notice, in the event of such rate changes, we reserve the right to change the rates we quoted before the modification to reflect such rate changes by hotels or airlines. All hotel bookings we make are by the check-in and check-out times of the hotels unless indicated otherwise in the itinerary.